Wedding & event inquiry form template
By Nicole Adams, founder of Rundown · Updated November 7, 2026
A good wedding inquiry form asks for names and contact details, the event date, location, guest count, the services they want, a budget range, and how they found you. Keep it to 10 to 15 questions and save the rest for your questionnaire after they book. Pick the events you plan and the services you offer to get yours.
Inquiry form
* Required. Made with the free inquiry form template at rundown.pro
Sample wedding inquiry form
For a wedding studio offering full planning, partial planning and day-of coordination. 15 questions; the ones marked * are required.
About you
Your name*
Your partner’s name
Email*
Phone
Your wedding
Wedding date* (or “not set yet”)
Where is it? City, or venue if booked*
Is your venue booked?
Estimated guest count*
What you need
Which services do you need?* Full planning · partial planning · day-of coordination
What have you already booked?
What matters most to you about the day?
Budget
Overall wedding budget
How you found us
How did you hear about us?*
If someone referred you, who?
Sample social and milestone event inquiry form
For a studio planning birthdays, showers and milestone celebrations, offering partial planning, day-of coordination and design & styling.
About you
Your name*
Email*
Phone
Are you the host, or planning for someone else?
Your event
What are you celebrating?* Birthday · shower · anniversary · bar or bat mitzvah · quinceañera · graduation · other
Who or what is it for?
Event date*
Where is it?*
Estimated guest count*
What you need
Which services do you need?* Partial planning · day-of coordination · design & styling
Share a Pinterest board or a few words on the look
What have you already booked?
Budget
Overall event budget
How you found us
How did you hear about us?*
Anything else we should know?
Which questions tell you if an inquiry fits
Four answers tell you most of what you need before you reply: the date, the services they want, the guest count and the budget range. If the date is taken or the budget is far below your starting point, you can answer kindly and quickly. If all four line up, that inquiry goes to the top.
Rundown shows you which inquiries fit, so you know who to answer first. See how Pipelines works
Wedding planner questionnaire: what to ask after they book
An inquiry form decides whether to talk. A questionnaire comes after the contract and goes deep. Cover:
Key people: parents, wedding party, who to call on the day
Priorities and must-haves, and what they don’t care about
Style, colors and the feel they want
Ceremony details: officiant, readings, traditions
Reception moments: entrance, toasts, dances, cake, send-off
Guest needs: dietary, accessibility, kids, travel
Vendors booked and still needed
Budget split and who is paying for what
Questions planners ask about inquiry forms
What should a wedding inquiry form ask?
Names, email, date, location, guest count, services wanted, budget range, and how they found you. Add a free-text “what matters most” question so your reply can be personal.
Should I ask for budget on an inquiry form?
Yes. Use ranges, not an open box. Ranges get more honest answers and save both sides a call that was never going to work.
How many questions should an inquiry form have?
10 to 15. Each extra question costs you some inquiries, so keep only the ones that change your reply.
What is the difference between an inquiry form and a questionnaire?
The inquiry form comes first and checks fit. The questionnaire comes after booking and gathers what you need to plan.
Should the date be required?
Yes, with a “not set yet” option. Early couples still inquire, and you still want to hear from them.
Can I use this form in Rundown?
Yes. Start free and set it up as your inquiry form; new inquiries land in your pipeline.
Questions drafted from what planners ask before they reply. By Nicole Adams, founder of Rundown. Last updated November 7, 2026.